So, are you planning hosting a function? Whatever the purpose for hosting the function may be, there some very important pointers that you should know. These pointers will help you, regardless whether it is a birthday party or a formal party.

Read below to find out some of the important pointers.


The first and foremost step is budgeting. You need to set up a budget plan for the function. The most vital thing is that you figure out how much you will need to allocate for the function. Once you have allocated the amount necessary, you need to write up the breakdown of each and every expense that you expect.  This budget will not only act as a guidance of how you need to be spending your money, but it will also help you in planning ahead and understanding all the tasks ahead and how much should be allocated for each task.


Next, you need to decide on what you are planning on basing the entire function. For instance, if it is a kiddies birthday party, then you can opt for a Spiderman themed party if it’s a boy or a Princess themed one for a girl. It all depends on the function and the likes and dislikes of the person. Always make sure that you go for a theme that is suitable to your guests and also the purpose of the function. Everything needs to be well coordinated. Always ensure that if its your big day, then your meeting room rental Hong Kong needs to incorporate the theme chosen into all aspects of the celebration.

 Guest list

The guest list is another very vital matter that needs to be dealt with in almost every function. You need to first list down each and every guest you intend on inviting. Do keep in mind when listing down the guests that you need not feel guilty when cutting down on the guests. It is definitely impossible to invite everyone you possibly know. Therefore it is okay to cut down on the guests as much as possible. When looking for a place to host the event, then too you will need to know the total number of people who will be attending the event. Regardless of whether it is a proper seminar venue or a party area, the place should be able to accommodate all the guests comfortably.

 Activities for the day

 You should also plan on the activities for that day. That is, you should have at least a mental note of the order you want the function to take place in. It is very vital that you have a plan of how you want function to happen as the host. Only then will the function take off smoothly and everything will function in an organized and proper manner.